Constitution of the <Morehead Chinese Students and Scholars Association>
ARTICLE I – Name
The name of this organization shall be < Morehead Chinese Students and Scholars Association > (MSU CSSA)
ARTICLE II – Purpose
The purpose[s] of this organization shall be to:
- Help MSU Chinese students in their study and life
- Organize and coordinate activities among Chinese students and scholars
- Help Chinese students with their English
- Help Chinese students to get a job after graduating
ARTICLE III – Affiliation
Section 1 This organization shall operate according to the most current regulations and policies of local, state, and federal laws regardless of contradictory material that may be in this document.
This organization is not affiliated with any regional or national group.
ARTICLE IV – Nondiscrimination
This organization shall not discriminate (except where permitted by law) on the basis of:
- Sexual orientation
- National origin
- Marital or familial status
- Vietnam era, recently separated, or other protected veterans
ARTICLE V – Membership
Section 1 Membership in this organization is limited to Chinese (enrolled and exchange) students, faculty and staff of the university and their immediate families, and Chinese visiting scholars.
Section 2 Active membership is limited to students in good academic, financial and social standing with the University. Only active members may vote and hold office.
Section 3 All members must abide by the provisions of the constitution and bylaws of this organization.
Section 4 Members shall be selected on the basis of personal merit or interest.
Section 5 Officers must be full-time students in good academic, financial and social standing with the University with a cumulative GPA of 3.0 or above. Employees of the University are not eligible for officer positions in student organizations.
Section 6 This organization is required to have a minimum of five (5) active members in its second year and beyond. In its initial year of registration it is required to have a minimum of ten (10) active members.
ARTICLE VI – Removal of Members
Section 1 Grounds for removal: Any member not fulfilling the requirements as outlined in this Constitution Article < V >, the Student Code of Conduct may be removed from membership.
Section 2 Notice of charges: The motion to remove a member from this organization must be presented in writing to the total voting membership [at least one week] before the meeting at which the removal will be voted on.
Section 3 Right to a fair hearing: The member subject to removal shall have the right to present his/her case to the membership at the meeting in which the voting for removal is to take place.
Section 4 Form of vote: All voting under this Article shall be done by show of hands.
ARTICLE VII – Meetings
Section 1 Quorum: To conduct business [at least 10 members] of the total voting membership must be present at the meeting. A simple majority of the total voting membership must be present for all elections.
Section 2 Voting percentages: Motions dealing with amendments and the removal of officers or members will require a [2/3] majority vote of the total voting membership. All other motions will require a simple majority vote of the quorum to pass.
Section 3 Frequency of meetings: This organization shall meet at least < 4 > times each (semester). The [President] or [a 2/3-majority] of the total voting membership may call emergency meetings. (Written/Verbal) notice of organizational meetings shall be given to all members at least  days prior to such meetings. (Written/Verbal) notice of special or emergency meetings shall be given to all members < 2 > days in advance.
ARTICLE VIII – Elections
Section 1 Types of elections: General elections will be held to replace officers whose terms are due to expire. Special elections shall be held when an office is vacated in midterm.
Section 2 Based on the situation that most of Chinese are exchange students, who stay in campus only for a short time, the president and vice president are the only ones who have authority and right to nominate.
Section 3 Form of vote: Voting under this Article shall be by show of hands.
ARTICLE IX – Officers
Section 1 Elected Officers: The officers of this organization will be:
- Vice President
Section 2 Qualifications: Officers must be full-time students in good academic, financial and social standing with the University with a cumulative GPA of 3.0 or above. Employees of the University are not eligible for officer positions in student organizations.
Section 3 Term of office: An officer shall serve for [at least one year] from his/her swearing-in, or until his/her successor is appointed or elected.
Section 4 Duties: The duties of the officers shall be as follows:
- The President:
- Shall be the chief executive officer of the organization and shall preside over meetings.
- Shall submit the names of all officers of the organization to the Student Activities Office not more than four weeks after the beginning of the fall semester and within ten days of any election.
- Shall submit additional information as it is required to the Student Activities Office.
- Make personnel and duties adjustments to make sure the organization provides Chinese students help in their study and life effectively.
- The Vice President:
- Shall assume the duties of the President during his/her absence
- Shall be responsible for writing the Bylaws of this organization and for presenting them for approval to the total voting membership at the meeting.
- Shall keep records of all meetings.
- The Treasurer:
- Shall be the financial officer of the organization.
- Shall report an accounting of revenues and expenses upon request at any organizational meeting.
- Shall prepare, at the end of each school year, all financial records for audit.
- Coordinators :
- Coordinate relationships and connections among Chinese students and scholars.
- Promote and post information
- Reflect Chinese students’ needs
ARTICLE X – Executive Committee
Section 1 Responsibility: Management of this organization shall be vested in an Executive Committee responsible to the entire membership to uphold this constitution.
Section 2 Membership: Membership shall consist of [President, Vice President, Secretary, Treasurer, one member-at-large, and the Advisor as an ex-officio, non-voting member].
Section 3 Meetings: The Executive Committee shall meet at least [once a week, once a month, four times a semester] to organize and plan future activities and agenda items for meetings.
Section 4 Quorum: A quorum of this committee shall consist of [2/3 of members, at least 3 members, 51%].
ARTICLE XI – Removal of Officers
Section 1 Grounds for removal: Any officer not fulfilling his/her duties as outlined in this Constitution Article < IX >, Section < 4 > or in the Bylaws of this organization to the satisfaction of the voting membership or who has violated a University policy or the Student Code of Conduct, may be removed from office. A [2/3] majority vote of the total voting membership shall be required for removal of any officer.
Section 2 Notice of charges: The motion to remove an officer from his/her position must be presented in writing to the total voting membership [at least 2 weeks] before the meeting at which the removal will be voted on.
Section 3 Right to a fair hearing: The officer subject to removal shall have the right to present his/her case to the membership at the meeting in which the voting for removal is to take place.
Section 4 Form of vote: All voting under this Article shall be done by show of hands.
ARTICLE XII – Advisor
Section 1 Selection: This organization shall annually designate an Advisor(s) at the time of the regular organization elections. Said Advisor(s) shall have no voting privileges and must be an MSU faculty or staff member.
Section 2 The advisor will assist the student organization in following and understanding university policies. He or she is required to chaperone the organization’s activities and/or events on campus. The advisor’s approval will be required for this organization to utilize university vehicles or facilities, request purchase orders, disburse funds from university accounts, and other such business that may be required by the university.
The Advisor(s) shall consult with the officers about the organization’s activities in compliance with University Policies.
ARTICLE XIII – Financial Support
Section 1 All funds of this organization must be maintained with the Office of Accounting & Financial Services. No off campus accounts are permitted. This organization must follow University procedures for collection and control of cash receipts. They must maintain financial records for seven years.
Section 2 The finances of this organization will come from fund-raising projects, individual contributions and dues.
STUDENT ORGANIZATION ADOPTION
Approved by the student organization on: January, 2013
Number voting in favor of this constitution: 20
Number voting against this constitution: None
Total members: 20
Drafted: February 4, 2012